Purpose of EAAs

• Provide safe outdoor gathering points during evacuations.

• Allow emergency personnel to account for building occupants.

• Ensure everyone is clear of hazards while awaiting further instructions.

Additional Safety Features

• The map also allows users to toggle locations for AEDs (Automated External Defibrillators), Emergency Call Boxes, and Health, Well-being & Safety Offices (like the Student Health & Counseling Center).

Click here to download the UCR Emergency Assembly Area.

Our main SOM buildings are ED I, Ed II, SIM Center, and Research. We are also making plans to include SOM’s other buildings and clinics.

Download The 2025 BSEC Team 

The Role Of A BSEC

The Building Supervisor for Emergency Coordinators (BSEC) should be the first one out, going directly to the Emergency Assembly Area (EAA). Once there, this person should then coordinate with their BES’s (Building Emergency Staff) in the EAA, prepare to brief important information with first responders, and arrange for support to emergency responders (as needed):

• Coordinate and manage their building’s emergency preparedness activities,
• Participate in training and meetings
• Initiate verification of building evacuation,
• Ensure occupants are in the Emergency Assembly Area (EAA)
• Provide information to the Emergency Operations Center (EOC) and first responders in an emergency.

The Building Emergency Staff (BES) assist in clearing people from inside and away from the building. Observing things emergency responders may need to know, using your basic senses and as safety permits.

• Evacuate others
• Assist or guide people to the exits or safe refuge areas
• Conduct situation assessment
• Communicate with their BSEC

The following elements are included in the EAP:

• Evacuation procedures and emergency escape routes
• Procedures for employees who remain to operate critical plant operations before they evacuate
• Procedures to account for all employees after an emergency evacuation is completed
• The preferred means of reporting fires and other emergencies
• The names, job titles, and departments of persons who can be contacted for further information or explanation of duties under the plan
• Alerting and Notification
• Contacts
• Emergency Procedures

Click here to download the Emergency Action Plan.

Emergency Procedures

Click here to download the Emergency Response Protocol.

The SOM Emergency Evacuation Communication Plan defines who does what in a crisis (BSEC evacuation coordinators, Facilities as communication leads with designated leadership and safety officers), how alerts go out (RAVE system as primary with email/text/phone, UCR Safe app, campus notification system, and radios), and the steps before, during, and after an event. It covers annual training and regular drills, accessible evacuation or shelter-in-place with reporting for individuals with disabilities, assembly and head-count procedures led by BSEC and department managers/instructors, and leadership’s responsibility for sending regular updates. After an incident, campus emergency teams assess safety, leadership communicates building status and phased re-entry or remote arrangements, HR/Student Affairs provide support, and the plan is reviewed annually.

Click here to download the Emergency Evacuation Communication Plan.

The “Emergency Response Protocol” is a quick-action guide for common campus incidents—bomb threats, earthquakes (with tips for people with disabilities), evacuations, exposure to blood or bodily fluids, fire/smoke, hazardous-materials spills, homeland security events, radioactive contamination, suspicious mail/packages, and utility outages. For each, it lists immediate steps (e.g., call 911/UCPD, activate alarms, DROP-COVER-HOLD for quakes), assembly and accountability at Emergency Assembly Areas (EAA), and “do not re-enter until cleared.” It also notes roles for Building Supervisors for Emergency Conditions (BSEC), Environmental Health & Safety, and how emergency communications are handled via campus systems and local media.

Click here to download the Emergency Planning Procedures Quick Guide.

The Red Folder is a quick-reference resource designed for faculty, staff, and peers who may interact with students experiencing emotional or behavioral distress. It promotes a clear protocol to help recognize signs of distress and connect students with appropriate support services.

Click here to download the Red Folder.

This emergency Communication Plan for the School of Medicine (SOM) outlines the process for disseminating critical information and coordinating responses in case of an immediate threat impacting onsite working conditions and educational operations. The goal is to ensure the safety and well-being of all faculty, staff, and students through clear, consistent, and timely communication.

Click here to download the Emergency Planning Procedures (Known Threat)

This document outlines an emergency preparedness plan to ensure safety and operational continuity during a crisis. It covers risk assessment, emergency response, communication, coordination with authorities, and the necessity of training and drills. The goal is to minimize emergency impacts and establish clear protocols.

Click here to download the the Emergency Planning Procedures (Unknown Threat)